Menu Close

Bylaws

 

BYLAWS OF THE

Temecula Valley Republican Women

 

 

ARTICLE I ─ NAME

The name of this Club shall be Temecula Valley Republican Women, hereinafter referred to as “Club”.

ARTICLE II ─ OBJECTIVES

The Objectives of the Club shall be to:

  1. Increase the effectiveness of women in the cause of good government;
  2. Disseminate information to all members;
  3. Inform the public through political education and activity;
  4. Foster loyalty to the Republican Party at all levels of government;
  5. Promote the principles of the Republican Party;
  6. Work for Republican candidates in all elections;
  7. Support the objectives and policies of the Republican National Committee; and
  8. Perform any lawful activity not inconsistent with the

 

ARTICLE III ─ ETHICS

Section 1. CANDIDATE ENDORSEMENT POLICY

  1. An officer of the Club who is a candidate or whose spouse or family member is a candidate shall be exempt from this rule, however, they may not do so in the name of the Club or by utilizing the logo or stationery of the Club.

 

  1. The Club name shall not be used by a member or an associate member in supporting a candidate during any campaign.

 

  1. The endorsement of candidates by the Club shall operate in such a manner:

 

  1. An Endorsement Committee shall be formed, consisting of the Club President, Campaigns Chair and three members at large who are in good standing.
  2. The Endorsement Committee shall collect all endorsement applications from candidates seeking endorsement from the Club.
  3. The Endorsement Committee shall present the applications and any other findings to the Executive Committee.
  4. The Executive Committee shall consider all endorsement applications and may make a comment of “recommend” on any applications they see fit.
  5. All endorsement applications will be sent to the general membership for vote on endorsement.
  6. Endorsements will be granted to any candidate receiving a 2/3 vote of all members present at the endorsement meeting.
  7. Initial endorsement meetings shall be held no later one month prior to the primary election and 2 months prior to the general election with supplemental meetings as needed.
  8. Endorsements may be rescinded at any time by a majority vote of the Executive Committee.

Section 2. All literature, petitions, materials, or announcements of any description shall first be submitted to the Executive Committee for approval before being circulated.

Section 3. It shall be considered a breach of ethics for a member of the Executive Board to speak disparagingly in public of any Republican or Republican candidate.

Section 4. It shall be a breach of ethics to publicly promote a candidate of another party in speech, in print or electronic communication in a partisan or non-partisan election and may be just cause for an Executive Board member’s suspension or dismissal.

Section 5. The Club’s name shall not be used by a member or an associate member when using any personal electronic communications.

 

ARTICLE IV ─ MEMBERSHIP

Section 1. PRIMARY MEMBERSHIP

  1. Any woman who believes in the philosophy of limited government, conservative principles and the Republican Party and supports the objectives and policies of this Club shall be eligible for membership.
  2. A member in good standing shall be a member who has paid the required dues for the current calendar year. The dues amount for primary members will be stated in the Club’s standing rules and amended as required. After 60 days members will have the privilege to make motions, nominations, hold office and have a voice and a vote.

Section 2. ASSOCIATE MEMBERSHIP

Men may be eligible for associate membership in the Club upon payment of the required annual dues for associate members.  Such members may attend meetings, but shall not make motions, have a voice or vote, be on a committee or hold office.

 

ARTICLE V ─ ELECTED OFFICERS AND DUTIES

Section 1. ELECTED OFFICERS. The elected officers of this Club shall be a President, First Vice President, Second Vice President, Third Vice President, Fourth Vice President, Secretary, and Treasurer.

Section 2. ELIGIBILITY. Each elected officer shall be a primary member in good standing of the Club.

Section 3. VACANCY. A vacancy in the office of President shall be filled by the First Vice President. All other vacancies in elected office shall be filled by election by the Executive Committee at the first meeting following the creation of the vacancy.

Section 4. REMOVAL FROM OFFICE OR MEMBERSHIP. Members of the Executive Committee or members of the Club may be removed by two-thirds (2/3) vote of the membership for any of the following reasons after investigation by the Executive Committee:

  1. Non-payment of dues;
  2. Advocating for an opposition party candidate;
  3. Supporting an opposition party ticket; or
  4. Failure to uphold the policies and objectives of this Club as stated in the bylaws.

Section 5. ELECTION. The officers shall be elected at the November meeting and shall serve a term of two years, or until their successors are elected. Installation of Officers will be done at the same meeting after the election.

Section 6. DUTIES OF THE OFFICERS.

  1. The President shall:
    1. Call and preside over all meetings of the Club and the Executive Committee;
    2. Represent the organization at all times or designate someone as representative/proxy in her absence or inability to do so;
    3. Make Committee appointments as necessary to conduct the business of the Club, except the Nominating Committee, subject to the approval of the Executive Committee;
    4. Prepare a program of action in consultation with the Chairmen of the Standing Committees for presentation and approval by the Executive Committee;
    5. Submit an annual budget for approval by the membership;
    6. Be an ex-officio member of all committees except the Financial Review and Nominating Committees;
    7. Sign checks as one of two authorized signatures, namely President and Treasurer;
    8. Represent the Club in all Republican Party activities;
    9. Appoint the Financial Review Committee in November, with the exception of a change of treasurer at which time a complete review will be done;
    10. Accept resignation by written letter or e-mail of any member wanting to resign from a position, chairmanship, or the Club; and
    11. Call a meeting of the Executive Committee; or upon the request of three members of the Executive Committee. The vacant position will be filled by election from the Executive Committee.
    12. Be a voting member of the Executive Committee

 

  1. The First Vice President shall:
    1. Perform the duties of the President in her absence;
    2. Fill the unexpired term in the event of a vacancy in the office of President;
    3. Perform such other duties as are assigned by the President, the Executive Committee or the Club; and
    4. Act as Program Chair.
    5. Be a voting member of the Executive Committee
  2. The Second Vice President shall:
    1. Perform the duties of the President in the absence of both the President and the First Vice President;
    2. Perform other duties as assigned by the President, the Executive Committee or the Club; and
    3. Act as Membership Chair.
    4. Maintain a current roster of members of the Club.
    5. Be a voting member of the Executive Committee
  3. The Third Vice President shall:
    1. Perform the duties of the President in the absence of both the President, First Vice President and the Second Vice President;
    2. Perform such other duties as are assigned by the President, the Executive Committee or the Club; and
    3. Act as Campaign Activities Chair
    4. Be a voting member of the Executive Committee
  4. The Fourth Vice President shall:
    1. Perform the duties of the President in the absence of both the President, First Vice President, Second Vice President and the Third Vice President;
    2. Perform such other duties as are assigned by the President, the Executive Committee or the Club; and
    3. Act as the Fundraising Chair and be responsible for organizing fundraising events.
    4. Be a voting member of the Executive Committee
  5. The Secretary shall:
    1. Keep the minutes of all meetings of the Club and Executive Committee;
    2. Keep a current inventory of Club property;
    3. Prepare Club correspondence in coordination with President;
    4. Perform such other duties as may be assigned by the President, the Executive Committee or the Club; and
    5. Maintain all Club records and historical items.
    6. Be a voting member of the Executive Committee
  6. The Treasurer shall:
    1. Serve as custodian of all Club funds and deposit them in a bank(s) approved by the Executive Committee;
    2. Sign checks as one of two authorized signatures, namely President and Treasurer;
    3. Disburse funds as directed by the Executive Committee or the membership;
    4. Bring written financial report(s) to regular Club and Executive Committee meetings;
    5. Submit reports to President as required;
    6. Submit the financial records to the Financial Review committee for an annual review to be completed by the first meeting of the fiscal year;
    7. Perform other duties as assigned by the President, the Executive Committee or the Club; and
    8. Comply with all state elections and reporting requirements.
    9. Be a voting member of the Executive Committee

Section 7. RECORDS. All officers and all committee chairmen shall deliver all records, files, and properties of the Club to their successors upon retiring from office, unless otherwise directed by the President or the Executive Committee.

 

ARTICLE VI ─ APPOINTED OFFICERS

Section 1. APPOINTED OFFICERS. The President shall appoint, with the approval of two-thirds of Elected Officers, a Corresponding Secretary and Parliamentarian.

Section 2. DUTIES OF APPOINTED OFFICERS.

  1. The Media Secretary shall:
    1. Conduct the digital business of the Club under the supervision of the President, to include the newsletter and website;
    2. Perform other duties as assigned by the President, the Executive Committee, or the Club.
    3. Attend all Executive Committee meetings or send a current report to the President
  2. The Parliamentarian shall:
    1. Serve as counsel and give advice on parliamentary procedure;
    2. Be familiar with the bylaws and standing rules of the Club;
    3. Be entitled to the membership privilege of a ballot vote if a Club member.
    4. Attend all Executive Committee meetings
    5. Be a voting member of the Executive Committee in the event of a tie

 

ARTICLE VII ─ MEETINGS

Section 1. REGULAR MEETINGS. A minimum of five (5) regular meetings shall be held during the Club year. These meetings shall be held as decided by the Executive Committee. A quorum at Club meetings shall be 30% of primary members. At least fourteen (14) days’ notice shall be given to all members for regular meetings.

Section 2. SPECIAL MEETINGS. Special meetings should be called by the President upon the request of five members of the Executive Committee or by 20% members of the Club. The purpose of the meetings shall be stated in the call, with no other business to be transacted at the meeting. At least a five-day notice shall be given to all members for any special meeting. Meetings may be held electronically.

Section 3. ANNUAL MEETING. The November meeting will be designated as the Annual Meeting.

Section 4. VOTING. A vote of the Club or Executive Committee may be conducted by mail, telephone, fax, or email between meetings, provided there is participation by a majority of the members of the body. The vote shall be ratified and entered into the minutes at the body’s next regular meeting.

Section 5. NOTICE. Notice for all meetings may be mailed or sent electronically.

Section 6. ELECTRONIC MEETINGS. Use of technology to conduct meetings, both Executive Committee Meetings and Membership Meetings are allowed as needed.

EMERGENCY MEETINGS/VOTING. A vote of the Club or Executive Committee may be conducted by mail, telephone, fax, email, or other approved electronic means between regular meetings, provided there is participation by a majority of the members of the body. The vote shall be ratified and entered into the minutes at the body’s next regular meeting.

 

 

ARTICLE VIII ─ EXECUTIVE COMMITTEE

Section 1. COMPOSITION. The Executive Committee of this Club shall consist of:

  1. The elected officers;
  2. The Media Secretary;
  3. The Standing Committee Chairs;
  4. The Parliamentarian; and
  5. The Special Committee Chairmen, each without vote.

Section 2. DUTIES. The Executive Committee shall transact necessary business between meetings of the Club, approve by two-thirds vote of the Elected Officers committee appointments made by the President, and perform other duties as assigned by the Club.

Section 3. MEETINGS. The Executive Committee shall meet as decided by the President or the Committee. Special meetings may be called by the President or upon the request of a majority of the Committee. At least a fourteen (14) day notice should be given for meetings. Notice may be mailed or sent electronically.

Section 4. QUORUM. A majority of the members of the Executive Committee shall constitute a quorum.

 

ARTICLE IX ─ COMMITTEES

Section 1. STANDING COMMITEES

  1. The standing committee chairmen of this Club shall be appointed by the President and approved by two-thirds vote of the Elected Officers, to include: Legislative, Membership, Bylaws, Campaign Activities, and Fundraising.
  2. Officers may be appointed to chair standing committees, and no other standing committee chairmen may be named without an amendment of these bylaws.
  3. Standing committee chairmen shall be appointed for the same term as the President and shall be voting members of the Executive Committee.
  4. Duties of Standing Committees
    1. Legislative
      1. Shall implement legislative concerns important to the Club; and
      2. Shall inform the Club and Executive Committee of any legislation affecting the interests of the Club
    2. Bylaws
      1. Conduct a biennial review of the Club bylaws;
      2. Request and receive proposed amendments to the bylaws, submit them to the Executive Committee for action, or initiate changes requested by the Club;
  • General membership shall have final vote of amendments; and
  1. Campaign Activities
    1. Shall coordinate all activities of the Club’s campaign program and be responsible for the collection and reporting of campaign hours.
  2. Fundraising
    1. Shall prepare and implement a plan for raising funds in order to meet the Club’s budget; and
    2. Shall notify the treasurer of all fundraising committee meetings and may attend.
  3. Membership
    1. Shall coordinate all membership renewal and new member efforts
    2. Shall compile and maintain complete membership lists
  • Shall ensure that all membership information is shared with the President, Treasurer and others as deemed necessary and is submitted to the state and national federations according to deadlines

Section 2. SPECIAL COMMITTEES

  1. The President may appoint chairmen of special committees, subject to the approval of two-thirds vote the Elected Officers, at any time AS it may become necessary. Special Committee Chairmen do not have a vote on the Executive Committee.
    1. Special Committees should include Public Relations/Communications, Outreach, and Endorsements. Other Special Committees may be appointed as needed.
  2. Financial Review Committee. A committee of three primary members shall be appointed by the president in November of each year whose duty it shall be to review the treasurer’s accounts at the close of the fiscal year and shall report to the Executive Committee and to the membership at the first meeting of the following fiscal year.

Section 3. COMMITTEE MEMBERS. All committee members must be primary members in good standing in the Club.

Section 4. EX-OFFICIO MEMBERS. The President shall be an ex-officio member of all committees except the Nominating and Financial Review Committees. The President shall have final authority over all printed materials.

 

ARTICLE X ─ NOMINATIONS AND ELECTIONS

Section 1. NOMINATIONS.

  1. A Nominating Committee of 3 primary members, and one alternate, shall be elected by the Club no later than September of the year in which Club elections take place. The Committee shall elect its own chairman. The Parliamentarian will instruct the Committee as to proper procedure and will be available for further counsel if required;
  2. The Nominating Committee shall report a slate of one candidate for each office at the general meeting in October meeting of each year, at least 30 days prior to the election meeting. All nominees shall be primary members in good standing in the Club and shall give written consent to serve, if elected. Nominations from the floor shall be in order following the report of the Nominating Committee and just before the election; and
  3. Nominating Committee members shall not succeed themselves.

Section 2. ELECTION OF OFFICERS.

  1. Elections shall be by ballot at the regular meeting in either November or December. However, if there is but one nominee for any office, the election for that office may be by voice vote;
  2. No officer may simultaneously run for more than one office; and
  3. Officers may run for a second consecutive term.

 

ARTICLE XI ─ PARLIAMENTARY AUTHORITY

Robert’s Rules of Order, Newly Revised, shall govern the Club in all instances where they are applicable and in which they are not inconsistent with these bylaws, and any special rules of order.

 

ARTICLE XII ─ AMENDMENTS

These bylaws may be amended by a two-thirds vote at any regular (general) meeting of the Club, provided that notice of the proposed amendment(s) shall have been sent to each member thirty days prior to the date of the general meeting.

 

 

ARTICLE XIII ─ DISSOLUTION

This Club may be dissolved by a two-thirds vote at any regular or special meeting of the Club, provided that notice of the dissolution has been submitted in writing at least thirty (30) days prior and has been sent to all members of the Club. In the event of dissolution, the Executive Committee shall, after payment of all liabilities of the Club, distribute any remaining assets to Keeping the Republic PAC. No funds shall be distributed to any member or officer of the Club.

 

These bylaws approved and adopted by Temecula Valley Republican Women on this date: